Event Planning Manager

Job Description

The Event Planning Manager is responsible for overseeing the planning, coordination, and execution of events from concept to completion. This role manages logistics, budgets, vendors, and event teams to ensure successful, high-quality experiences that meet organizational goals. The ideal candidate is highly organized, creative, detail-oriented, and capable of managing multiple projects in fast-paced environments.

Key Responsibilities:

• Plan, coordinate, and execute events such as conferences, meetings, corporate functions, and special programs
• Develop event timelines, schedules, and project plans to ensure smooth execution
• Manage event budgets, track expenses, and ensure cost efficiency
• Source, negotiate, and manage contracts with vendors, venues, and service providers
• Coordinate logistics including transportation, catering, equipment, and materials
• Lead and supervise event staff, volunteers, and support teams
• Ensure events meet brand standards, quality expectations, and organizational objectives
• Conduct site visits and oversee on-site event operations
• Identify potential risks and implement contingency plans
• Evaluate event success through feedback, reporting, and performance metrics

Success Factors:

• Strong organizational and multitasking abilities
• Excellent leadership and team coordination skills
• Creative problem-solving and adaptability under pressure
• Attention to detail and commitment to quality execution
• Ability to manage deadlines and prioritize tasks effectively

Required Skills:

• Strong communication, negotiation, and interpersonal skills
• Proficiency with event management software and productivity tools
• Budget planning and financial tracking abilities
• Project management and logistics coordination expertise
• Flexibility to work evenings, weekends, or travel as needed

Qualifications:

• Bachelor's degree in Event Management, Hospitality, Marketing, or related field preferred
• 3+ years of experience in event planning or program coordination
• Experience managing large-scale or multi-day events preferred
• Professional certification in event planning is a plus

Physical Requirements:

• Ability to stand and move for extended periods during events
• Capability to lift or transport event materials up to 30 lbs
• Ability to travel and work on-site at event locations

Work Environment:

Hybrid work environment involving office planning time and on-site event execution. The role may require travel, extended hours during event periods, and coordination with multiple teams, vendors, and stakeholders in dynamic settings.